A quotation email should make it easy for the recipient to connect the attached or stated price with the requested scope. Surface important assumptions, validity or timing, and the next step without burying the commercial terms in generic sales language.
ReviewedEvidence2 sourcesSectionWriting & Style
Quick answer
For example: “Attached is our quotation for the 250 A5 booklets. The total is ₹48,000 including delivery, valid through 30 September. Please reply if you’d like us to proceed.”
Key details
Core Issuesending a quotation should identify what is included, the price basis, validity or timing when relevant, and the next action for acceptance or questions
Phrase Rolesending a customer or client a requested price quotation and explaining the next step
Registerprofessional
Important caveats
Scope Boundary
Request a Quote asks another party for pricing; Send a Quote delivers pricing and a clear acceptance or question path.
Further guidance
Practical Application
When sending a quotation, identify what the quote covers, state the amount and major inclusions, give the validity period when relevant, attach or link the formal quote, and finish with an explicit next step. Avoid making the recipient reconstruct scope from an attachment alone.
Reader Check
Can the recipient see the quoted scope, price, validity, and requested next action without opening multiple files?
Scope Match
Identify the quoted work or goods so the recipient can tell which request the price answers.
Terms
Surface validity, major assumptions, included or excluded items, and timing when those terms materially affect the quote.
Worked Example
Write “Attached is our quotation for 250 A5 booklets. The total is ₹48,000 including delivery, valid through 30 September. Please reply if you’d like us to proceed.”
Sources and evidence
Sources are shown with the role they play in this guide. Historical or style-sensitive claims are kept within the evidence boundary described above.
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