Reminder — Email Wording
A professional reminder should quickly identify what the message refers to, what action or event is pending, and any relevant deadline. This page covers the general reminder structure; the existing Gentle Reminder guide focuses specifically on softening tone.
Use a concrete reminder: “Reminder: please send your comments by Wednesday at noon so we can finalize the document.”
Key details
Important caveats
Scope Boundary
This is the broad reminder guide. Use the separate Gentle Reminder page when the main question is how to soften a reminder’s tone.
Further guidance
Clarity
Repeat the essential date, document, meeting, or task instead of forcing the recipient to search the earlier thread.
Core Structure
Use a specific subject or opening, a short context reference, the needed action or event, and a clear deadline when one exists.
Sources and evidence
Sources are shown with the role they play in this guide. Historical or style-sensitive claims are kept within the evidence boundary described above.
- How to Send a Reminder Email, With Examples (opens in a new tab)Grammarly · Current reminder email structure, timing and tone guidance