Writing & StyleStyle guide
Procedure Step Formatting
Use a numbered procedure when order matters. Write each step as a clear action, normally with an imperative verb and a complete sentence, and keep the sequence concise.
For a true sequence, use numbered steps and write each step as a clear action in the order the reader should perform it.
Key details
Core Issueformatting sequential task instructions
Registerstructured, professional, and digital writing
Further guidance
Numbering
Use numbered steps for multi-step procedures where sequence matters.
Scope
Keep the procedure focused on the task and include enough location/context for the user to know where to act.
Sentence Style
Write each step as a complete, action-oriented sentence, commonly beginning with an imperative verb.
Sources and evidence
Sources are shown with the role they play in this guide. Historical or style-sensitive claims are kept within the evidence boundary described above.
- Procedures and instructions — Microsoft Style Guide (opens in a new tab)Microsoft Style Guide · Microsoft guidance for clear procedures, including numbered steps, input-neutral UI verbs, and documentation of supported interaction methods.